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"PETT: The Next 50 Years"

Job Description:

ASSISTANT ARCHIVIST/HERITAGE OFFICER

 

(This can also be downloaded from the website, in Adobe pdf format, here)

 

JOB PURPOSE

The purpose of this role is to shadow and support the current archivist/heritage officer in adding to, preserving, cataloguing, developing access to, and developing public engagement with our heritage collections while supporting the Trust's overall Transition Project.

 

JOB LOCATION

Planned Environment Therapy Trust Archive and Study Centre, Church Lane, Toddington, GL54 5DQ

 

HOURS

24 hours per week (0.6WTE)

 

ROLES AND RESPONSIBILITIES

1. Support the Archivist in the day-to-day running and management of the Archive and Study Centre in this period of transition

2. Taking in and appraising collections, liaising with donors, and selecting items for preservation, disposal and conservation

3. Cataloguing incoming archive collections using FileMaker Pro, updating existing records and describing the archives in line with ISAD(G) standards

4. Sorting listing and repackaging archive collections using appropriate archival materials

5. Contributing to the delivery of public access to the collections (arranging visits, supervising and working with users, producing documents)

6. Responding to enquiries about the collections and the work of PETT (online, and via post, email, phone and in person)

7. Introducing stakeholders and others to the collections

8. Supporting, developing and participating in the outreach and engagement work of the Archive and Study Centre, including outside events, "Archive Weekends", study sessions and other activities as appropriate

9. Contributing to the production and delivery of online and physical exhibitions and events including researching in the Archive collections and those of other institutions and individuals to source relevant material for exhibitions and related learning activities

10. Carrying out research to further internal knowledge and to help to grow the organisation’s reputation as a knowledge based organisation with specific reference to the presence and contributions of therapeutic and educational environments in the UK

11. Contributing to the development of the website, including production of online resources and user guides for the Archive collections

12. Train volunteers in basic tasks of the Archive including listing and cataloguing, repackaging, digitisation, and promoting access to materials and information

13. Facilitate, supervise, and support the work of volunteers

14. Attend and contribute to all internal meetings as set out by the Executive Director

15. Support the Archivist to develop and implement and maintain the document management system across the organisation

16. Support the Archivist and HLF Transition Project Manager to identify and make applications to funding bodies to support ongoing work and development of the Archive

17. Undertake other duties as required

 

QUALIFICATIONS AND EDUCATION REQUIREMENTS

You will have a recognised qualification in archives with proven experience of working in an archive.

 

PREFERRED SKILLS

You should be flexible, proactive and have excellent organisational and interpersonal skills and be able to demonstrate a sound and creative problem solving approach to your work.

 

PERSON SPECIFICATION

Essential

  • Graduate qualification in Archives or Archives Management
  • At least 1 years’ experience of working in an archive or heritage environment
  • Experience of handling archive material as part of reception, preservation and storage processes
  • Understanding of the legal and ethical requirements in handling sensitive and confidential records and information
  • Positive experience of working with the public
  • An understanding of ISAD (G) standards and their application in cataloguing
  • Resilience, proficiency and adaptability in relation to IT
  • Excellent organisational and communication skills
  • Demonstrable interest in the heritage represented in the Archive holdings
  • An interest in community archives
  • A willingness to undertake a variety of duties

Desirable

  • Experience of training and working with volunteers
  • Experience of working with others and assisting with the development and delivery of public engagement projects/programmes, including, for example, workshops and talks
  • Understanding of the aims and objectives of PETT and its Archive and Study Centre
  • Oral history recording and management.

 

ANNUAL SALARY

£25,000-28,000 (pro rata)

 

START DATE

As soon as possible

 

RECRUITMENT TIMETABLE

Closing date 5pm, Monday 9th January 2017

Interview date Tuesday 24th January 2017